Three Reasons to Try Things 3

family, mom life, Organization, productivity, Technology, to do list

I’m not the most organized person. To look at me you’d never guess it, but I am a disorganized mess. So when something comes along which helps me categorize my life and prioritize my responsibilities it deserves a bit of praise. Enter Things 3.

Things has been around for awhile. I’m assuming somewhere along the way there was a Things 1 & 2 although I couldn’t swear to it. Things 3 is a task manager. Ok, it’s a to do list but it’s like the Chanel of to do lists: Elegant in its classic features, useful, and dependable. Here are the top three reasons I think you should check out Things 3 (three reasons, Things 3, get it?)

1. You Can Turn Emails Into Actions:

This is a must for me. You can take items from your inbox and send them to your Things list, add tags, give them due dates and even add sub tasks. This is probably the feature which is most important to me. For example my SAG-AFTRA dues are up for renewal. I know I have to take care of that this weekend but in the event that it was going to slip my mind, I’ll get a friendly reminder along with the original email and all the information I need to take care of that online. My Dad sent an email weeks ago regarding his Christmas card order (can’t be too early with that) which I safely filed away for a more reasonable date in November.

2. Calendar Integration:

I’m obsessed with planners. I have one app I use for my monthly view and one I use for a daily agenda and a paper agenda. It’s extra. But seeing my schedule one more place doesn’t hurt.

3. Project Completion Circle:

Ok, not sure that’s the technical term, but that’s pretty much what it is. You can create a project with a sub list. As you complete each step necessary to achieve your overall goal, a part of the circle closes. I can’t tell you how much this motivates me.

A Few Issues:

  • Things 3 does come at a cost, so if you’re only into free apps, this one isn’t recommended. Try Wunderlist.

You also have to purchase apps for each of your devices. Apple devices specifically, Androids you’re out of luck. In my defense, I did call this the Chanel of apps, and Chanel does not come cheap and it is not for everyone.

  • Things 3 can’t support photos. Sometimes I need to take a photo, usually a handout from a staff meeting (yeah, they still use paper). Or, I’d like to attach a screenshot for reference. I recently picked up three freelance jobs (well, two, one ended before it started and was one of the oddest experiences) and screenshots would’ve helped.

If you’re serious about managing your time and you’re willing to spend some money to make your life easier, try Things 3.

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The iPad is on Life Support…

Education, Organization, productivity, Technology, writing

and the Apple Pencil is the only thing keeping it alive.

I’m one of the recent adopters of the iPhone xs Max. No, I don’t find the screen size sexist (how can you even suggest that with a straight face?) and I’m probably one of the smallest women you’ll ever meet. There’s nothing better than a tiny person with a giant phone. So the phone is larger than my face, that’s what AirPods are for. I love the screen size since I do the majority of my work on my phone.

The thing is, my employer provides me with an iPad Pro and, of course, I had to go out and get the Apple Pencil. I try to use my iPad at work and it is handy to grade papers on. Honestly, both Schoology and Turnitin have greater functionality on handheld devices than they do from the desktop because they know teachers live in a tumultuous world and not tethered to their desks as movies continually portray them (I also dress better than any fictional teacher, but I’ll save that rant for another time). The other day I was giving a presentation on the power of a good thesis statement when my iPad made the executive decision to stop playing keynote. It was my last class and I couldn’t break my stride so I unplugged the iPad and quickly plugged in the iPhone Max. Ironically, I created the presentation on my new phone because I find it more convenient to type on a phone than an iPad without a keyboard any day.

The Max worked perfectly. And, since it is smaller than the iPad I found it easier to walk around while holding the device (yes, a Bluetooth clicker would solve this). The thing is: I created the presentation on the phone, I ended up giving the presentation on the phone, I compose email on the phone, create YouTube videos, even write this. So what do I need an iPad for? The only functionality the iPad has over the device in my hands is the Apple Pencil. The ability to write on my slides as I speak, the ability to annotate texts and grade essays with handwritten comments. That’s it.

Therefore, is the Apple Pencil the only thing keeping the iPad alive? If Apple did release an update to allow for the use of the Apple Pencil on the iPhone Max, would anyone have a use for iPads anymore? How do you use your iPad? Perhaps there’s something I’m missing or should we prepare a eulogy and clear a space in the junk drawer next to our Palm Pilots?

Staying Organized in 2018

Organization, productivity, Technology

The holidays are over, 2018 is here, and it’s time to

get organized. Most of us are back to work trying to juggle our professional and personal lives while maintaining our sanity. It’s no wonder some form of productivity tops the list of New Year’s resolutions. The thing is, keeping your life together is more about finding a system as opposed to finding a one stop solution. Here are the five things I use daily (and in conjunction with one another) to stay organized.

I don’t believe in keeping my tasks for home vs. work separate, on a technicality I have three jobs, I don’t want to look at three calendars. I need to see the monstrosity of my day in its entirety. I also prefer a month view over a weekly or daily display, which is again a preference that can be augmented.

Step 1: The Calendars

Erin Condren Monthly View Planner

This is your basic spiral bound monthly planner with extra notebook pages added to the back. The thing I like most about Erin Condren’s line is it’s customizable. This one is large, so it stays parked in one place most of the time (usually my desk at school) but it comes home for the holidays or anytime I have to attend a district meeting. I like being able to come into work and getting that instant visual on what’s coming up. I have extra notebook pages added to the end so that I can take notes on a larger scale tablet and later digitize them if I feel they’re worth keeping. Erin Condren planners can be ordered with daily or weekly agendas as well, you can add stickers, or other accessories, they even have one specifically for teachers (which doesn’t work for me AT ALL, ironically). I have mine customized with my initials and my daughter’s photo. The Louis Vuitton stickers were added later 😜.

Awesome Calendar

This was one of the apps I mentioned in my best of 2017 post. Obviously you need a digital calendar (maybe I shouldn’t say obviously, my parents haven’t jumped on the digital bandwagon yet but they’re close to 80). Digital calendars are just so practical. I started with a Palm m100 (anyone remember those? Am I that old?) when I was doing the acting thing full time and working as an assistant to a producer over at Hollywood Center Studios. My life was crazy because my day never looked the same twice and things were constantly changing. The benefits of a digital calendar is the unlimited space for not just events but notes, directions, and photos as well. We’ve come a long way since those Palm days. I know every phone comes with a calendar app and Google makes a great (free) calendar alternative so why spend $10 on another calendar? Again, it’s about finding what works for you. I like being able to add personal photos as the background to my months. I feel that entering events is intuitive. You can look back on events 5 years in the past or look at your photo calendar (all the photos you’ve taken on a specific day). There’s even a Filofax mode in case you need a bit of nostalgia.

Step 2: My Note Takers

Again, I have a digital and paper version of notebooks to simplify my life. Most of the time I have a Field Notes notebook with me, they’re small, light, and fit in even the smallest of bags. Physical notebooks come in handy if your on the phone and need to write things down,as well as certain meeting situations. I hate carrying my laptop around & I don’t always have my iPad either. Some people don’t understand taking notes on a phone (they automatically think you’re texting) so having a tiny, lightweight notebook keeps you looking professional while capturing your ideas. And you can doodle, come on people, don’t act like you don’t love to draw. On a side note, a small notebook & a highlighter are a great way to entertain a fussy toddler in an emergency.

The final resting place for all my notes is Evernote, my digital notebook. Evernote has been my modern TrapperKeeper for almost a decade. Physical notebooks are great but once they’re full they’re relegated to a desk drawer never to be visited again. I avoid losing handwritten ideas by transferring them to Evernote along with news articles, business cards, photos, and import emails. Everything gets tagged and added to the appropriate notebook. I rarely use it, but voice notes can added as well.

Headphones:

The productivity tool everyone forgets about…until they forget them. 2017 was the year of the video call. Front facing cameras may have improved but microphones could still use some work. LHeadphones help you stay focused and in the conversation. Headphones also give you a hands free option for regular phone calls & voice memos.