Three Reasons to Try Things 3

family, mom life, Organization, productivity, Technology, to do list

I’m not the most organized person. To look at me you’d never guess it, but I am a disorganized mess. So when something comes along which helps me categorize my life and prioritize my responsibilities it deserves a bit of praise. Enter Things 3.

Things has been around for awhile. I’m assuming somewhere along the way there was a Things 1 & 2 although I couldn’t swear to it. Things 3 is a task manager. Ok, it’s a to do list but it’s like the Chanel of to do lists: Elegant in its classic features, useful, and dependable. Here are the top three reasons I think you should check out Things 3 (three reasons, Things 3, get it?)

1. You Can Turn Emails Into Actions:

This is a must for me. You can take items from your inbox and send them to your Things list, add tags, give them due dates and even add sub tasks. This is probably the feature which is most important to me. For example my SAG-AFTRA dues are up for renewal. I know I have to take care of that this weekend but in the event that it was going to slip my mind, I’ll get a friendly reminder along with the original email and all the information I need to take care of that online. My Dad sent an email weeks ago regarding his Christmas card order (can’t be too early with that) which I safely filed away for a more reasonable date in November.

2. Calendar Integration:

I’m obsessed with planners. I have one app I use for my monthly view and one I use for a daily agenda and a paper agenda. It’s extra. But seeing my schedule one more place doesn’t hurt.

3. Project Completion Circle:

Ok, not sure that’s the technical term, but that’s pretty much what it is. You can create a project with a sub list. As you complete each step necessary to achieve your overall goal, a part of the circle closes. I can’t tell you how much this motivates me.

A Few Issues:

  • Things 3 does come at a cost, so if you’re only into free apps, this one isn’t recommended. Try Wunderlist.

You also have to purchase apps for each of your devices. Apple devices specifically, Androids you’re out of luck. In my defense, I did call this the Chanel of apps, and Chanel does not come cheap and it is not for everyone.

  • Things 3 can’t support photos. Sometimes I need to take a photo, usually a handout from a staff meeting (yeah, they still use paper). Or, I’d like to attach a screenshot for reference. I recently picked up three freelance jobs (well, two, one ended before it started and was one of the oddest experiences) and screenshots would’ve helped.

If you’re serious about managing your time and you’re willing to spend some money to make your life easier, try Things 3.

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The iPad is on Life Support…

Education, Organization, productivity, Technology, writing

and the Apple Pencil is the only thing keeping it alive.

I’m one of the recent adopters of the iPhone xs Max. No, I don’t find the screen size sexist (how can you even suggest that with a straight face?) and I’m probably one of the smallest women you’ll ever meet. There’s nothing better than a tiny person with a giant phone. So the phone is larger than my face, that’s what AirPods are for. I love the screen size since I do the majority of my work on my phone.

The thing is, my employer provides me with an iPad Pro and, of course, I had to go out and get the Apple Pencil. I try to use my iPad at work and it is handy to grade papers on. Honestly, both Schoology and Turnitin have greater functionality on handheld devices than they do from the desktop because they know teachers live in a tumultuous world and not tethered to their desks as movies continually portray them (I also dress better than any fictional teacher, but I’ll save that rant for another time). The other day I was giving a presentation on the power of a good thesis statement when my iPad made the executive decision to stop playing keynote. It was my last class and I couldn’t break my stride so I unplugged the iPad and quickly plugged in the iPhone Max. Ironically, I created the presentation on my new phone because I find it more convenient to type on a phone than an iPad without a keyboard any day.

The Max worked perfectly. And, since it is smaller than the iPad I found it easier to walk around while holding the device (yes, a Bluetooth clicker would solve this). The thing is: I created the presentation on the phone, I ended up giving the presentation on the phone, I compose email on the phone, create YouTube videos, even write this. So what do I need an iPad for? The only functionality the iPad has over the device in my hands is the Apple Pencil. The ability to write on my slides as I speak, the ability to annotate texts and grade essays with handwritten comments. That’s it.

Therefore, is the Apple Pencil the only thing keeping the iPad alive? If Apple did release an update to allow for the use of the Apple Pencil on the iPhone Max, would anyone have a use for iPads anymore? How do you use your iPad? Perhaps there’s something I’m missing or should we prepare a eulogy and clear a space in the junk drawer next to our Palm Pilots?

A Case for Cards

fashion, Organization, Technology

When I think about subjects to write about, I think to myself, what’s important to me or what makes my life easier? One of the more difficult aspects of taking on freelance jobs is that the subject matter is often assigned to me (and my students think I don’t understand their struggle) so although I’ve been given the opportunity to try a product or service out, it’s usually something I’ve only had for a limited time. Here I have space to expand upon things which I actually use and rely on regularly. Which is why I want to talk about phone cases with card slots. Honestly, it’s not something I ever thought I’d use, and yet, since purchasing one last year it has proven to be one of the handiest accessories I own.

My current love is the Wally case from Ullu, which is an investment. I started off with a cheap non label case I found on Amazon for $12 in a beautiful red alligator print…pretty sure it wasn’t real alligator. Once I was able to see how useful the case was I upped my game to the 12 South relaxed leather case (with pockets) and finally, since I didn’t splurge on a new iPhone this year, I went for the ullu, which I think is one of the most beautiful and well designed card holder cases on the market.

I don’t actually use the case as a full time wallet, my cards only reside there when I need easy access or I have limited space. Here are the situations where I find the case to be the most useful:

1. Taking My Daughter to the Doctor:

Sick babies are not fun. Colicky, fussy, sick babies are the worst. You’ve got the baby and the diaper bag, sometimes the stroller, she’s screaming and the front desk needs to see your medical card, her medical card, your ID & you have to pay the copay. My daughter had several digestive issues as an infant and a card case just made my life so much easier. Everything is all laid out on the back of your phone, phone goes in and out of your pocket with ease, no digging through your bag. You can hand the receptionist your cards all while texting your worried husband that you arrived safely. I assume that this would also come in handy at a place like an amusement park (I’m not a big amusement park fan) or anywhere you have some kind of “pass”.

2. Tiny Clutch Bags:

Gentleman, this is probably not an issue for you, or maybe it is, who am I to judge. I don’t need to transfer my stuff to a smaller wallet and then back again. I just add what cards I need to my phone case and go. The next day, I can just put my phone back in my big bag and transfer the cards back into my wallet when I get the chance (which is actually kind of funny, because I don’t carry a wallet, I’ll write more about that later).

3. Travel Time:

I’m notorious for losing hotel keys. Now when I travel I just stick them in the back of my phone. Easy to grab and go to the pool or the vending machine. I’ve never had an issue with the phone demagnetizing the cards. Same for ticket stubs and coupons you’d otherwise forget.

The Argument for a Digital Diary

journal, Organization, productivity, Technology, writing

I’ve been an avid journal writer for most of my life. I think it’s the narcissist in me, the same one who thought it was a good idea to try my hand at Hollywood, this thought that someday someone would care enough to read what I had written. It started in the 5th grade with a Scholastic Book Fair “diary” blue with pink hearts which by high school was a legit Laura Palmer type with a real lock and tiny keys. The diaries of my formative years are an open letter of who wronged me, who talked about me (who I was talking about, secret crushes and who attended what party.

Writing took on a whole new meaning in college when I moved away from home and everything I knew. No longer was I writing for an imaginary audience. As I struggled to find myself I wrote solely to sort out my ideas and feelings. To figure out where my place was in this world.

I never stopped. My career, my marriage, the deaths of loved ones, the birth of my child, successes, and some really dark times have all be recorded.

In 2010 I began using a digital journal on my Blackberry. In 2011 I switched to the iPhone and started using the Day One App. At first I was skeptical about digital journaling (and I’ll admit there’s a less comprehensive, yet Louis Vuitton, journal on my bedside table). There is something about putting pen to paper and leaving something behind for the next generation. I have my grandmother’s diary from 1915 and it’s an exquisite piece of history. There’s something to be said about expressing yourself using your own unique handwriting. If there’s one thing I can say about myself it’s that I have beautiful handwriting probably from all those years of journal writing. So I understand the argument for keeping your memories in a book,but here are some reasons to consider for either switching to a digital platform or keeping a digital journal in conjunction with a handwritten diary.

1. A digital journal is always with you: Life is busy. We’re constantly on the go. It’s not reasonable nor plausible that you’d have your paper journal with you everywhere. If you’re in the habit of writing things down as a way of catharsis than it’s beneficial to have that means to express yourself with you at all times. I once lived in a hotel for a month and there was no way I was leaving a traditional paper journal in my room.

2. A digital journal is more secure: If you choose one of the many popular journaling apps such as Day One, Wonderful Days or even Evernote, you can add a passcode or fingerprint lock to secure your writing. Day One even offers encryption as an added safeguard. The chances of someone “finding” your journal and gaining access are minimal.

3. It is a lot easier to add photos to your writing: Do places even develop photos anymore? I love being able to add photos to my entries, especially as I watch my daughter grow.

4. Unlimited space: My journal currently encompasses almost 8 years of memories. I’m saving space by not having all those books cluttering up my closet AND it’s much easier to return to my writing and read past entries, something I rarely do with my previous journals.

5. Writing becomes more organized: I can have multiple journals and tag entries according to subjects or yearly events.

I understand that some people may be worried about trusting “the cloud”. What if the internet goes down? What if the company (app) goes out of business? Those are legitimate concerns. I regularly export my journal as a PDF and save it on a removable hard drive. I have a friend who chooses select entries monthly, prints them out, and adheres them to a scrapbook.

A journal is a personal thing and it isn’t my place to tell anyone how to record their memories but if you’ve never considered a digital journal I hope I’ve offered viable reasons to give it a try. Below are my top three picks to start your mobile writing journey.

Day One

My Wonderful Days

Evernote

Staying Organized in 2018

Organization, productivity, Technology

The holidays are over, 2018 is here, and it’s time to

get organized. Most of us are back to work trying to juggle our professional and personal lives while maintaining our sanity. It’s no wonder some form of productivity tops the list of New Year’s resolutions. The thing is, keeping your life together is more about finding a system as opposed to finding a one stop solution. Here are the five things I use daily (and in conjunction with one another) to stay organized.

I don’t believe in keeping my tasks for home vs. work separate, on a technicality I have three jobs, I don’t want to look at three calendars. I need to see the monstrosity of my day in its entirety. I also prefer a month view over a weekly or daily display, which is again a preference that can be augmented.

Step 1: The Calendars

Erin Condren Monthly View Planner

This is your basic spiral bound monthly planner with extra notebook pages added to the back. The thing I like most about Erin Condren’s line is it’s customizable. This one is large, so it stays parked in one place most of the time (usually my desk at school) but it comes home for the holidays or anytime I have to attend a district meeting. I like being able to come into work and getting that instant visual on what’s coming up. I have extra notebook pages added to the end so that I can take notes on a larger scale tablet and later digitize them if I feel they’re worth keeping. Erin Condren planners can be ordered with daily or weekly agendas as well, you can add stickers, or other accessories, they even have one specifically for teachers (which doesn’t work for me AT ALL, ironically). I have mine customized with my initials and my daughter’s photo. The Louis Vuitton stickers were added later 😜.

Awesome Calendar

This was one of the apps I mentioned in my best of 2017 post. Obviously you need a digital calendar (maybe I shouldn’t say obviously, my parents haven’t jumped on the digital bandwagon yet but they’re close to 80). Digital calendars are just so practical. I started with a Palm m100 (anyone remember those? Am I that old?) when I was doing the acting thing full time and working as an assistant to a producer over at Hollywood Center Studios. My life was crazy because my day never looked the same twice and things were constantly changing. The benefits of a digital calendar is the unlimited space for not just events but notes, directions, and photos as well. We’ve come a long way since those Palm days. I know every phone comes with a calendar app and Google makes a great (free) calendar alternative so why spend $10 on another calendar? Again, it’s about finding what works for you. I like being able to add personal photos as the background to my months. I feel that entering events is intuitive. You can look back on events 5 years in the past or look at your photo calendar (all the photos you’ve taken on a specific day). There’s even a Filofax mode in case you need a bit of nostalgia.

Step 2: My Note Takers

Again, I have a digital and paper version of notebooks to simplify my life. Most of the time I have a Field Notes notebook with me, they’re small, light, and fit in even the smallest of bags. Physical notebooks come in handy if your on the phone and need to write things down,as well as certain meeting situations. I hate carrying my laptop around & I don’t always have my iPad either. Some people don’t understand taking notes on a phone (they automatically think you’re texting) so having a tiny, lightweight notebook keeps you looking professional while capturing your ideas. And you can doodle, come on people, don’t act like you don’t love to draw. On a side note, a small notebook & a highlighter are a great way to entertain a fussy toddler in an emergency.

The final resting place for all my notes is Evernote, my digital notebook. Evernote has been my modern TrapperKeeper for almost a decade. Physical notebooks are great but once they’re full they’re relegated to a desk drawer never to be visited again. I avoid losing handwritten ideas by transferring them to Evernote along with news articles, business cards, photos, and import emails. Everything gets tagged and added to the appropriate notebook. I rarely use it, but voice notes can added as well.

Headphones:

The productivity tool everyone forgets about…until they forget them. 2017 was the year of the video call. Front facing cameras may have improved but microphones could still use some work. LHeadphones help you stay focused and in the conversation. Headphones also give you a hands free option for regular phone calls & voice memos.