The holidays are over, 2018 is here, and it’s time to
get organized. Most of us are back to work trying to juggle our professional and personal lives while maintaining our sanity. It’s no wonder some form of productivity tops the list of New Year’s resolutions. The thing is, keeping your life together is more about finding a system as opposed to finding a one stop solution. Here are the five things I use daily (and in conjunction with one another) to stay organized.
I don’t believe in keeping my tasks for home vs. work separate, on a technicality I have three jobs, I don’t want to look at three calendars. I need to see the monstrosity of my day in its entirety. I also prefer a month view over a weekly or daily display, which is again a preference that can be augmented.
Step 1: The Calendars
–Erin Condren Monthly View Planner
This is your basic spiral bound monthly planner with extra notebook pages added to the back. The thing I like most about Erin Condren’s line is it’s customizable. This one is large, so it stays parked in one place most of the time (usually my desk at school) but it comes home for the holidays or anytime I have to attend a district meeting. I like being able to come into work and getting that instant visual on what’s coming up. I have extra notebook pages added to the end so that I can take notes on a larger scale tablet and later digitize them if I feel they’re worth keeping. Erin Condren planners can be ordered with daily or weekly agendas as well, you can add stickers, or other accessories, they even have one specifically for teachers (which doesn’t work for me AT ALL, ironically). I have mine customized with my initials and my daughter’s photo. The Louis Vuitton stickers were added later 😜.
This was one of the apps I mentioned in my best of 2017 post. Obviously you need a digital calendar (maybe I shouldn’t say obviously, my parents haven’t jumped on the digital bandwagon yet but they’re close to 80). Digital calendars are just so practical. I started with a Palm m100 (anyone remember those? Am I that old?) when I was doing the acting thing full time and working as an assistant to a producer over at Hollywood Center Studios. My life was crazy because my day never looked the same twice and things were constantly changing. The benefits of a digital calendar is the unlimited space for not just events but notes, directions, and photos as well. We’ve come a long way since those Palm days. I know every phone comes with a calendar app and Google makes a great (free) calendar alternative so why spend $10 on another calendar? Again, it’s about finding what works for you. I like being able to add personal photos as the background to my months. I feel that entering events is intuitive. You can look back on events 5 years in the past or look at your photo calendar (all the photos you’ve taken on a specific day). There’s even a Filofax mode in case you need a bit of nostalgia.
Step 2: My Note Takers
Again, I have a digital and paper version of notebooks to simplify my life. Most of the time I have a Field Notes notebook with me, they’re small, light, and fit in even the smallest of bags. Physical notebooks come in handy if your on the phone and need to write things down,as well as certain meeting situations. I hate carrying my laptop around & I don’t always have my iPad either. Some people don’t understand taking notes on a phone (they automatically think you’re texting) so having a tiny, lightweight notebook keeps you looking professional while capturing your ideas. And you can doodle, come on people, don’t act like you don’t love to draw. On a side note, a small notebook & a highlighter are a great way to entertain a fussy toddler in an emergency.
The final resting place for all my notes is Evernote, my digital notebook. Evernote has been my modern TrapperKeeper for almost a decade. Physical notebooks are great but once they’re full they’re relegated to a desk drawer never to be visited again. I avoid losing handwritten ideas by transferring them to Evernote along with news articles, business cards, photos, and import emails. Everything gets tagged and added to the appropriate notebook. I rarely use it, but voice notes can added as well.
The productivity tool everyone forgets about…until they forget them. 2017 was the year of the video call. Front facing cameras may have improved but microphones could still use some work. LHeadphones help you stay focused and in the conversation. Headphones also give you a hands free option for regular phone calls & voice memos.